MyQuantumHR

Numerous companies in Indonesia are still preoccupied with administrative tasks, diverting attention away from strategic responsibilities. To address this, MyQuantumHR, an emerging human resources information system (HRIS) tool, actively assists clients in redirecting their focus toward their core business capabilities.

According to Sutjipto Budiman, representative of MyQuantumHR and director of PT. Widya Presisi Solusi, the payroll process is one of the most cumbersome administrative tasks. For instance, many companies in Indonesia still use Excel spreadsheets to calculate their employees’ payroll. In this regard, PT. Widya Presisi Solusi, a payroll outsourcing and HR systems provider, along with Lumen Software, engineered MyQuantumHR. The tool streamlines administrative operations like managing its employee data, drawing inspiration from industry luminaries like Mr. Navid Nazemian, an executive coach with over two decades of experience, and Dave Ulrich, a versatile university professor, author, speaker, and management consultant.

MyQuantumHR has successfully helped over 60 clients automate the time-consuming process, which begins with attendance data and continues through leave records to the final paycheck computation. The automation enables HR professionals to redirect their focus towards more impactful roles as HR Business Partners.

The tool also allows employees to conveniently log their attendance via smartphones or dedicated attendance machines, which simplifies and optimizes the entire tracking process. In addition, they can use the tool to express their emotions through emoticons, facilitating colleagues in staying informed about each other’s well-being and enhancing communication.

“Through the emoticon feature, we promote an attentive and informed work environment for all employees,” says Budiman.

A cornerstone of MyQuantumHR is its flexibility in customizing its features. The dedicated team maintains the system’s adaptability and seamless adjustment to diverse operational needs by actively listening to clients and constantly updating the tool based on their requirements.

Client satisfaction is evident in the ongoing implementations, particularly in industries with complex scheduling and unique salary processes.

MyQuantumHR operates on application programming interfaces (APIs) to establish interconnections between various systems. This enables the tool to navigate and keep track of the distinct data sets generated within the respective system. APIs facilitate the transfer of this data from the source system to the tool, ensuring a standardized and efficient communication protocol.

Navigating the intricate landscape of Indonesian tax regulations, MyQuantumHR goes the extra mile to ensure compliance and security for its clients. The tool complies with the latest tax regulations, offering clients detailed insights into each salary component through its benefit-in-kind module. The use of the Autonomous Oracle Database, hypertext transfer protocol (HTTP), and one-time password (OTP) fortifies the tool’s commitment to secure the client’s confidential information.

Through the emoticon feature, we promote an attentive and informed work environment for all employees

Another distinguishing feature of MyQuantumHR is its Employee Self-Service (ESS) feature, covers reimbursements, loans, and company regulation. The system is compliant with Indonesian rules, ensuring a balanced and efficient attendance management system. For instance, the tool has a feature that allows employees to get permission for late log-ins to the office during emergencies. The system compares the actual permission time with the company rule to avoid employees abusing the approval.

Looking ahead, MyQuantumHR intends to introduce a module to quantify and monitor employee performance. This module is designed to link the current module to simulate salary increments by using key performance indicators (KPIs) and aligning pay positions with market benchmarks (P25, P50, P75, and P90). Simultaneously, the team is developing a coaching and mentoring scheduling feature, emphasizing the importance of promoting real-time interactions between HR and employees for professional development.

Drawing inspiration from the influential work of an American business researcher, Jim Collins, “Good to Great,” Budiman instilled an exemplary organizational culture at MyQuantumHR. Rooted in integrity and a positive attitude, the company values teamwork, encouraging a collaborative spirit to create solutions as per diverse client needs.

MyQuantumHR is setting new benchmarks in HRIS through its commitment to technological innovation and client-centricity, as well as its understanding of cultural dynamics. As it fuels the evolution of HR functions in Indonesia, the company unlocks the full potential of HR professionals and their workforce for strategic HR practices and organizational excellence.